Finding a quick solution to expedite work and improve accuracy is a win/win solution. According to a study conducted by the Microsoft PC Accessories group, American workers expend an average of six hours per day on the computer at work. Much of that time often involves digital communication (e-mail, various online channels, etc.). What if you could reduce that time? You can!
Microsoft’s autocorrect tool can quickly replace long phrases with just a few key strokes. Here’s how set it up: In Word 2010, from the File tab, select “Options,” then “Proofing” from the left panel. From the right pane, click the “AutoCorrect Options” button.
A new window opens with a section to create your own abbreviations and replacement text. Under the “Replace text as you type” section, enter your abbreviation in the “Replace” box and the full text in the “With” box. Next, click the Add button to move this entry into your list of AutoCorrect words. When you have completed all entries, click “OK.”
This tool can be useful for names (using initials as the abbreviations), businesses (such as government agencies), or complicated titles (such as people in the military). It helps prevent misspelling names of important people, businesses and locations, avoiding embarrassing situations while improving accuracy and speed. Microsoft Outlook using this same feature. So, abbreviations entered under AutoCorrect in Word will automatically be available in Outlook.
Tip provided by MicroAssist - Brandy Sommer. Check out their Course Schedule for upcoming open enrollment classes on Microsoft Word 2007 and 2010 and contact Brandy Sommer at 512.794.8440 or bsommer@microassist.com if you have any questions.
